2024 - 2025

The Foundation position description

 

 Executive Board Positions (Voting Positions)

Co-Presidents
  • Sets vision & strategy for the Foundation
  • Works with administration, oversees the FSF programs
  • Oversees FAST programs via FAST Coordinator
  • Represents FSF at all public events
  • Appoints Nominating Committee as well as other necessary committees
  • Creates & oversees FSF annual calendar
  • Investigates education grants that are a good fit for SFE & works with the Grant Writer to prepare applications as necessary
  • Facilitates annual satisfaction & needs assessment survey
VP of Programs
  • Can represent FSF at all public events when Co-Presidents are not available
  • STEM Lab Liaison - works with STEM Lab teacher on budget needs, Science Fair, garden days, STEM Night; communicates issues/needs of STEM Lab to Board members
VP of Fundraising
  • Seeks business partnerships & corporate grants
  • Manages fundraising partnerships already established
  • Oversees Movie Nights, Birthday Marquee via Committee Chairs
  • Works with VP of Communications to prepare marketing materials
VP of Events 
  • Plans, coordinates, & executes major FSF events throughout the school year 
  • Events include: Kindergarten Playdates & Teacher Luncheon (July/August), Meet & Greet (July/August), Curriculum Nights (August), STEM Night via Committee Chair (November) Teacher Auction via Committee Chairs (January), Kindergarten Open House (February), Raffle (March)
VP of Communications 
  • Works with Board members to effectively publicize events, & FSF activities
  • Produces communication materials as needed (newsletters, event flyers, brochures, sign-ups, etc.)
 Treasurer
  • Responsible for making bank deposits
  • Duties include: Set annual goals & budget, prepare & manage the budget process, create & update financial policies, contract with external auditing firm, ensure tax documents are complete
  • Oversees financial transactions for fundraisers
 Secretary
  • Writes & distributes minutes within 1 week of meetings
  • Assists Board members with clerical needs (copies, etc.)
  • Manages bulletin board display
 VP of Family Investment
  • Manages donor database, statistics, & incentives
  • Completes corporate matching gift forms upon receipt
  • Works with Treasurer to track income
  • Works with VP of Communications to create necessary materials
  • Manages donation table at Meet & Greet, Curriculum Nights

 

 

Committee Chair Positions (Non-Voting Positions)

Webmaster
  • Designs & maintains FSF website
  • Changes & updates website as needed
  • Maintains website account, email addresses, & technology needs of the Board
  • Reports to Co-Presidents
Teacher Grants 
  • Oversees teacher grant process
  • Reports to Co-Presidents
Birthday Marquee 
  • Coordinates sign-ups for birthday wishes on the SFE Marquee
  • Reports to VP of Fundraising
 Movie Nights
  • Coordinates Movie Nights for all grade levels
  • Provides permission slips, communication, etc. for each Movie Night
  • Reports to VP of Fundraising
Teacher Auction 
  • Facilitates committee in executing event
  • Works with VP of Communications to prepare marketing materials for events
  • Works with VP of Events to prepare timelines and budget for event
  • Reports to VP of Events
 Partners in Education
  • Assists with reaching new businesses for Foundation support
  • Manages existing business relationships
  • Reports to VP of Fundraising
STEM Night 
  • Lead STEM Night committee in executing event
  • Works with VP of Programs/VP of Events on event specifics, timelines, & budget
  • Works with VP of Communications to prepare marketing materials for event
  • Reports to VP of Programs/VP of Events
 School Supplies
  • Coordinates supply lists with grade levels
  • Coordinates supply drop-off and pick-up
  • Works with VP of Communications to prepare marketing materials 
  • Reports to VP of Fundraising
Raffle Coordinator
  • Coordinates committee in executing event
  • Works with VP of Fundraising/VP of Events on event specifics, timelines, & budget
  • Works with VP of Communications to prepare marketing materials for event
  • Reports to VP of Events/VP of Fundraising
STEM Student Project Coordinator
  • Coordinates with STEM Lab teacher to assist with school-wide project needs
  • Works with VP of Programs on upcoming event specifics, timelines, & budget (ex. Science Fair, Spark Lab, etc.)
  • Works with VP of Communications to prepare marketing materials for any upcoming events
  • Reports to VP of Programs


 

Foundation Counsel Positions (Non-Voting Positions)

FSF/PTA Liaison
  • Maintains open knowledge, collaboration, & communication between the FSF & PTA
  • Attends FSF Board meetings & PTA Board Meetings
  • Assists in streamlining communication, requests, & programs across the school calendar to prevent overlapping events
  • Reports to Co-Presidents
Teacher Liaisons
  • Shares & gathers information from fellow teachers about FSF programs & events
  • Advises FSF Board on educational needs
  • Reports to Co-Presidents