2024 - 2025

The Foundation position description

Executive Board Positions (Voting Positions)

Co-Presidents	Sets vision & strategy for the Foundation Works with administration, oversees the FSF programs Oversees FAST programs via FAST Coordinator Represents FSF at all public events Appoints Nominating Committee as well as other necessary committees Creates & oversees FSF annual calendar Investigates education grants that are a good fit for SFE & works with the Grant Writer to prepare applications as necessary Facilitates annual satisfaction & needs assessment survey
VP of Programs	Can represent FSF at all public events when Co-Presidents are not available STEM Lab Liaison - works with STEM Lab teacher on budget needs, Science Fair, garden days, STEM Night; communicates issues/needs of STEM Lab to Board members
VP of Fundraising	Seeks business partnerships & corporate grants Manages fundraising partnerships already established Oversees Movie Nights, Birthday Marquee via Committee Chairs Works with VP of Communications to prepare marketing materials
VP of Events	Plans, coordinates, & executes major FSF events throughout the school year Events include: Kindergarten Playdates & Teacher Luncheon (July/August), Meet & Greet (July/August), Curriculum Nights (August), STEM Night via Committee Chair (November) Teacher Auction via Committee Chairs (January), Kindergarten Open House (February), Raffle (March)
VP of Communications	Works with Board members to effectively publicize events, & FSF activities Produces communication materials as needed (newsletters, event flyers, brochures, sign-ups, etc.)
Treasurer	Responsible for making bank deposits Duties include: Set annual goals & budget, prepare & manage the budget process, create & update financial policies, contract with external auditing firm, ensure tax documents are complete Oversees financial transactions for fundraisers
Secretary	Writes & distributes minutes within 1 week of meetings Assists Board members with clerical needs (copies, etc.) Manages bulletin board display
VP of Family Investment	Manages donor database, statistics, & incentives Completes corporate matching gift forms upon receipt Works with Treasurer to track income Works with VP of Communications to create necessary materials Manages donation table at Meet & Greet, Curriculum Nights

Committee Chair Positions (Non-Voting Positions)

Webmaster	Designs & maintains FSF website Changes & updates website as needed Maintains website account, email addresses, & technology needs of the Board Reports to Co-Presidents
Teacher Grants	Oversees teacher grant process Reports to Co-Presidents
Birthday Marquee	Coordinates sign-ups for birthday wishes on the SFE Marquee Reports to VP of Fundraising
Movie Nights	Coordinates Movie Nights for all grade levels Provides permission slips, communication, etc. for each Movie Night Reports to VP of Fundraising
Teacher Auction	Facilitates committee in executing event Works with VP of Communications to prepare marketing materials for events Works with VP of Events to prepare timelines and budget for event Reports to VP of Events
Partners in Education	Assists with reaching new businesses for Foundation support Manages existing business relationships Reports to VP of Fundraising
STEM Night	Lead STEM Night committee in executing event Works with VP of Programs/VP of Events on event specifics, timelines, & budget Works with VP of Communications to prepare marketing materials for event Reports to VP of Programs/VP of Events
School Supplies	Coordinates supply lists with grade levels Coordinates supply drop-off and pick-up Works with VP of Communications to prepare marketing materials Reports to VP of Fundraising
Raffle Coordinator	Coordinates committee in executing event Works with VP of Fundraising/VP of Events on event specifics, timelines, & budget Works with VP of Communications to prepare marketing materials for event Reports to VP of Events/VP of Fundraising
STEM Student Project Coordinator	Coordinates with STEM Lab teacher to assist with school-wide project needs Works with VP of Programs on upcoming event specifics, timelines, & budget (ex. Science Fair, Spark Lab, etc.) Works with VP of Communications to prepare marketing materials for any upcoming events Reports to VP of Programs

Foundation Counsel Positions (Non-Voting Positions)

FSF/PTA Liaison	Maintains open knowledge, collaboration, & communication between the FSF & PTA Attends FSF Board meetings & PTA Board Meetings Assists in streamlining communication, requests, & programs across the school calendar to prevent overlapping events Reports to Co-Presidents
Teacher Liaisons	Shares & gathers information from fellow teachers about FSF programs & events Advises FSF Board on educational needs Reports to Co-Presidents